7/28/2025

Microsoft 365 Business Basic Price in India: Apps, Purchase Guide, Installation, and Comparison with Standard and Premium Editions


Microsoft 365 Business Basic is a cost-effective, cloud-based productivity suite crafted for small and medium-sized businesses (SMBs) seeking streamlined tools for communication, collaboration, and efficiency. Designed for organizations with up to 300 users, it delivers web and mobile versions of essential Office applications, professional email, and substantial cloud storage. This article details the pricing of Microsoft 365 Business Basic in India, its included applications, a comprehensive purchase and setup guide, who it’s best suited for, the benefits of subscribing, and a balanced comparison with Microsoft 365 Business Standard and Premium editions. Optimized for keywords like "Microsoft 365 Business Basic price in India" and related terms, this guide offers a professional, in-depth resource for business owners and IT administrators.


Microsoft 365 Business Basic Price in India

The cost of Microsoft 365 Business Basic in India depends on the subscription duration, number of users, and vendor promotions. As of July 2025, approximate pricing is:

  1. Monthly Subscription: ₹170–₹210 per user per month, excluding GST.
  2. Annual Subscription: ₹1,900–₹2,300 per user per year, excluding GST, offering savings of up to 15% compared to monthly billing.
  3. Tax Considerations: GST (typically 18%) is added at checkout, varying by vendor.

Bulk purchases or subscriptions through Microsoft’s authorized partners may yield discounts, particularly for larger teams. For precise pricing, businesses should request quotes from Microsoft’s official channels or trusted vendors. Many providers offer a one-month free trial, requiring a payment method for activation and converting to a paid plan unless canceled.


List of Apps in Microsoft 365 Business Basic

Microsoft 365 Business Basic provides a robust set of cloud-based tools and services to boost productivity and teamwork. The key applications and services include:

  1. Microsoft Teams: A hub for chat, video conferencing (up to 300 participants), and collaborative workspaces, perfect for remote and hybrid teams.
  2. Outlook (Web and Mobile): Professional email with a 50 GB mailbox per user, supporting custom domains and large attachments (up to 150 MB).
  3. Word (Web and Mobile): Create and edit documents with smart formatting tools for professional communication.
  4. Excel (Web and Mobile): Build and analyze spreadsheets with intuitive online features.
  5. PowerPoint (Web and Mobile): Craft engaging presentations with collaborative editing capabilities.
  6. OneNote (Web and Mobile): Organize ideas in a digital notebook for seamless project tracking.
  7. OneDrive for Business: 1 TB of cloud storage per user for secure file storage, sharing, and sync across devices.
  8. SharePoint Online: Build team sites for centralized content management and intranet collaboration.
  9. Microsoft Forms: Create surveys and polls to collect feedback from teams or clients.
  10. Microsoft Planner: Streamline task and project management with collaborative tools.
  11. Microsoft Bookings: Schedule appointments with integrated calendars to minimize no-shows.
  12. Microsoft Entra ID: Basic identity and access management for secure user authentication.


Business Basic excludes desktop versions of Office apps, which are available in higher-tier plans like Business Standard and Premium.


Who Should Buy Microsoft 365 Business Basic?

Microsoft 365 Business Basic is tailored for businesses seeking affordable, cloud-based solutions without desktop applications. It’s ideal for:

  1. Small Businesses and Startups: SMBs with 1–100 employees, particularly those without physical offices, benefit from cost-effective collaboration tools.
  2. Remote and Hybrid Teams: Organizations with distributed workforces can use Teams and OneDrive for seamless communication and file sharing.
  3. Shift-Based Industries: Retail, hospitality, or healthcare businesses with shared devices leverage web-based apps for efficiency.
  4. Budget-Conscious Organizations: Companies prioritizing low-cost tools for email and cloud storage without advanced features.
  5. Freelancers and Solopreneurs: Professionals needing a professional email address and basic productivity tools to enhance client interactions.

With a 300-user limit, this plan suits smaller organizations but may not meet the needs of larger enterprises requiring advanced features or desktop apps.


What You Get After Buying Microsoft 365 Business Basic

Subscribing to Microsoft 365 Business Basic unlocks a range of tools and benefits to streamline business operations:

  1. Activation Key: A digital license key delivered via email for immediate setup.
  2. Cloud-Based Access: Instant access to web and mobile apps, plus 1 TB of OneDrive storage per user.
  3. Professional Email: Custom domain email (e.g., name@yourcompany.com) via Outlook with robust security.
  4. Collaboration Hub: Microsoft Teams for meetings, chats, and file sharing, supporting up to 300 participants.
  5. Security Features: Multi-factor authentication, data encryption, and basic threat protection to safeguard data.
  6. Support Access: 24/7 assistance via Microsoft’s support channels, including setup guidance and troubleshooting.
  7. Continuous Updates: Automatic delivery of new features, security patches, and app enhancements.
  8. Scalability: Easily add users or upgrade to higher plans as your business grows.


The subscription includes a one-month free trial, requiring a payment method and converting to a paid plan unless canceled.


Purchase Guide for Microsoft 365 Business Basic in India

Acquiring Microsoft 365 Business Basic in India is simple through Microsoft or its authorized partners. Follow these steps:

Select a Provider:

  1. Purchase directly from Microsoft’s official platform for standard pricing and support.
  2. Choose trusted vendors for potential discounts, GST invoices, and services like migration assistance or training.
  3. Some online marketplaces offer instant license key delivery for quick activation.

Choose a Subscription Plan:

  1. Decide between monthly or annual billing. Annual plans typically reduce costs by 10–15%.
  2. Specify the number of user licenses (up to 300).

Finalize the Purchase:

  1. Complete payment using accepted methods (e.g., credit card, bank transfer, depending on the vendor).
  2. Receive a license key and setup instructions via email, typically within minutes to hours.

Ensure Compliance:

  1. Request a GST invoice for tax purposes.
  2. Verify that the license is region-specific to India to avoid activation issues.

Explore Trial Options:

  1. Start with a one-month free trial to test features, ensuring a payment method is on file.

For the best value, compare vendor offers for discounts or bundled services like user training.


Installation and Configuration Guide

Setting up Microsoft 365 Business Basic is straightforward, requiring minimal technical expertise. Here’s a detailed guide:

Prerequisites

  1. A reliable internet connection for cloud-based services.
  2. Compatible devices (Windows 8 Pro or later, macOS, iOS, or Android).
  3. A domain for custom email setup (optional but recommended).
  4. Administrative access to manage user accounts.

Setup Steps

Activate the Subscription:

  1. Log in to Microsoft’s platform with an existing account or create a new one.
  2. Enter the license key received via email to activate the plan.

Configure Your Organization:

  1. Access the Microsoft 365 Admin Center to set up your organization.
  2. Add a custom domain (e.g., yourcompany.com) or use Microsoft’s default domain.
  3. Assign licenses to users (up to 300).

Set Up Key Services:

  1. Email: Configure custom email addresses using Outlook via Exchange Online. Update DNS records for domain verification.
  2. Teams: Enable chat, video calls, and collaboration features. Customize meeting settings (e.g., external access, recording).
  3. OneDrive and SharePoint: Set up cloud storage and team sites. Install the OneDrive sync client for offline access.
  4. Security: Enable multi-factor authentication and encryption in the Admin Center for enhanced protection.

Access Applications:

  1. Log in to the Microsoft 365 portal to use web-based apps (Word, Excel, PowerPoint, etc.).
  2. Download mobile apps (Teams, Outlook, OneDrive) from app stores for iOS or Android.
  3. No desktop app installation is needed, as Business Basic is cloud-focused.

Test and Train Users:

  1. Verify functionality by testing email, file sharing, and Teams meetings.
  2. Provide user training through Microsoft’s resources or vendor support.

Troubleshooting Tips

  1. If activation fails, confirm the license key and ensure no regional restrictions apply.
  2. For domain setup issues, check DNS configurations or consult Microsoft’s setup guides.
  3. Reach out to Microsoft’s support team or your vendor for persistent issues.


Comparison with Microsoft 365 Business Standard and Premium

To help you choose the right plan, here’s a balanced comparison of Microsoft 365 Business Basic, Standard, and Premium, focusing on features, pricing, and use cases.

Microsoft 365 Business Basic

Price in India: ₹170–₹210 per user per month (annual: ₹1,900–₹2,300).

Key Features:

  1. Web and mobile versions of Word, Excel, PowerPoint, Outlook, and OneNote.
  2. Teams, Exchange Online, OneDrive (1 TB), SharePoint, Forms, Planner, Bookings.
  3. Basic security (MFA, encryption) and identity management.

Pros:

  1. Budget-friendly for cloud-based workflows.
  2. Ideal for businesses not requiring desktop apps.
  3. Easy to scale or upgrade.

Cons:

  1. No desktop apps, limiting offline functionality.
  2. Basic security compared to Premium.

Best For: Startups, small teams, and remote workers focused on cloud collaboration.


Microsoft 365 Business Standard

Price in India: ₹720–₹920 per user per month (annual: ₹8,200–₹10,200, estimated).

Key Features:

  1. Includes all Business Basic features, plus desktop versions of Word, Excel, PowerPoint, Outlook, OneNote, Access, and Publisher (PC only).
  2. Additional tools like Power Apps and Power Automate for custom workflows.

Pros:

  1. Desktop apps support offline work and advanced features.
  2. Suitable for teams needing robust productivity tools.

Cons:

  1. Higher cost than Business Basic.
  2. Lacks Premium’s advanced security.

Best For: Businesses requiring desktop apps for complex tasks, such as design or data analysis.


Microsoft 365 Business Premium

Price in India: ₹1,550–₹1,850 per user per month (annual: ₹18,500–₹22,500, estimated).

Key Features:

  1. Includes all Business Standard features, plus advanced security (e.g., Microsoft Defender, Intune for device management).
  2. Enhanced compliance tools and conditional access policies.

Pros:

  1. Comprehensive security for sensitive data.
  2. Advanced device management for hybrid setups.

Cons:

  1. Most expensive of the three plans.
  2. May include features unnecessary for smaller teams.

Best For: Organizations with strict compliance needs, such as finance or healthcare.


Key Decision Factors

  1. Budget vs. Needs: Business Basic is the most affordable for cloud-focused teams, while Standard adds desktop apps, and Premium offers top-tier security.
  2. Scalability: All plans support up to 300 users, with easy upgrades via the Admin Center.
  3. Use Case: Choose Basic for cost-effective cloud tools, Standard for offline productivity, and Premium for enhanced security.


Microsoft 365 Business Basic is a budget-friendly, cloud-centric solution for small businesses in India, offering essential tools like Teams, Outlook, and OneDrive at ₹170–₹210 per user per month. With a simple purchase process and user-friendly setup, it’s perfect for startups and remote teams seeking professional email and collaboration features. While it lacks desktop apps and advanced security, businesses needing those can opt for Business Standard or Premium. By assessing your team’s needs and budget, you can select the ideal Microsoft 365 plan to drive productivity and growth.